Jewelry Store Inventory Software

How it works: measure, track, decide

In a jewelry store the price of an item depends on grams, and grams are usually copied from the scales into a notebook or spreadsheet. Every manual entry is a place where the weight can "change". That is why we connect three parts in one loop.

1. Measure. Jewelry scales accurate to 0.01 g are connected to the system: the item's weight lands in its card by itself, with no typing.
2. Track. At goods receipt the system creates an item card — weight, purity, article number, price — and prints a tag with a 2D code. From then on zerger keeps stock in pieces and in grams for each purity, along with sales and returns.
3. Decide. The AI checks the weight of a received batch against the supplier's invoice and finds discrepancies at stocktaking: what is missing and where an item's weight does not match its weight at receipt.

An example. A batch of rings arrives. Each ring goes on the scales, the weight goes into the system and the printer prints a tag. The batch turns out 0.4 g lighter than the invoice says. The AI flags the discrepancy before the batch reaches the display case, and the conversation with the supplier happens straight away, not a month later.

Equipment we install

• 0.01 g jewelry scales connected to the system. The weight is not copied by hand — it arrives in the item card.
• A tag printer. A tag with a 2D code is printed at receipt: it shows weight, purity and price, and the code leads to the item card.
• A phone instead of a scanner. Sales and stocktaking run from the seller's phone: the camera reads the 2D code on the tag.

The model is simple: we supply the equipment, connect it to the system and then support everything together for a monthly subscription. If the scales stop sending weight or the printer acts up, we sort it out, not the seller.

What the system tracks

• Item card. Weight, purity, article number, supplier, price and history: when it was received, in which batch, when it was sold.
• Stock by weight and purity. How many grams of gold of each purity — for the whole store and for each shop.
• Batch receipt. Invoice, actual weight, tags, discrepancies.
• Sales and returns. From a phone, with stock written off immediately.
• Owner reports. What sells, how much gold is on display and in the storeroom, which batches have not sold yet.
• Roles. Seller, merchandiser and owner each see their own view.

How this differs from ordinary retail software

Ordinary retail software counts goods in pieces: ten rings came in, three were sold, seven are left. For a jewelry store that is not enough. Two rings with the same article number weigh differently and cost differently, and the owner counts the gold on display in grams of each purity. That is why in zerger weight is not an optional field but the basis of the records: it comes from the scales at receipt, is printed on the tag and is checked at stocktaking. If your accounting runs in 1C, we decide separately whether you need 1C integration.

What the AI does

• Checks weight against the invoice. At batch receipt — for each item and for the batch as a whole.
• Finds discrepancies at stocktaking. What is missing, what is extra, which item weighs differently at recount than at receipt.
• Shows where to look. Not just "it doesn't add up", but which items, in which display case and by how much.

The AI shows the discrepancy; a person finds out the cause. It may be a supplier's mistake, an item out for repair, a mis-scanned tag or a real loss. We do not promise savings figures in advance — they depend on your store and on how records are kept today.

What the work includes

1. Review. We look at how receipt, sales and stocktaking work now and how many shops and items you have.
2. Equipment selection and supply — scales, a tag printer and, if needed, phones for sellers.
3. Stock migration. We enter items into the system, weigh them and print tags.
4. Roles and rules — who receives goods, who sells, who sees reports.
5. On-site training for sellers and the merchandiser.
6. Support for the equipment and the system after launch.

Connecting scales and printers to your records is part of our "Connect" service — the same way we connect 1C, banks and messengers.

Who it is for

Jewelry stores and chains, workshops with a display case, wholesale jewelry suppliers. Especially where weight is written down by hand, stock is reconciled in spreadsheets and stocktaking takes the whole day off.

What we need from you

• Your current stock in whatever form it exists — a spreadsheet, a notebook or an export from your old software.
• Supplier invoices — to set up goods receipt.
• Time to migrate stock: items need to be weighed and re-tagged once.
• Time from sellers and the merchandiser for training.

What the cost depends on

We quote a price after the review. It depends on:

• The number of shops and staff in the system.
• The number of items to migrate and re-tag.
• Equipment — how many scales and printers you need.
• Roles and rules for your store.
• Customisations and integrations, with 1C for example.
• Support — equipment, system and help under one monthly subscription.

Where we work

The AI Lab office is at 110 Toktogul Street, Bishkek. We work with jewelry stores across Kyrgyzstan. Tell us how your records are kept — send a request and we will suggest where to start.