GPS Fleet Tracking and Fuel Monitoring

How it works: measure, track, decide

Fuel control does not work if the system only knows what someone typed in. A waybill can be filled in "as usual", a norm can be rounded, a drain can be written off as consumption. That is why we connect three parts in one loop.

1. Measure. The GPS tracker on the vehicle reports location, speed, mileage and engine hours. The fuel level sensor in the tank shows how much fuel went in and how much went out — as it actually happened, not as the receipt says.
2. Track. The data flows into parkoERP, the system that already holds your vehicles, maintenance, waybills, trips, refuellings, driver timesheets and payroll. Mileage and tank level sit next to the consumption norm and the trip of that vehicle.
3. Decide. The AI compares actual consumption with the norm, notices a sharp drop in the tank while parked and refuellings the sensor did not confirm. The mechanic learns about a suspicious event right away, not at the end of the month.

An example. At night on a site, the tank level of a dump truck drops by 18 litres in five minutes, the engine is off and there was no refuelling. The system records the event, the AI marks it as a likely drain and sends the mechanic a notification with the vehicle, place and time. The mechanic checks on site.

Equipment we install

• Teltonika GPS trackers. We are an official Teltonika partner. The tracker is wired into the vehicle, sends location over the mobile network and stores data when there is no coverage.
• Technoton fuel level sensors. We are an official Technoton partner. The sensor goes into the tank and connects to the tracker; after installation the tank is calibrated so the system can convert readings into litres.
• Meitrack trackers. We work with them too, when they fit the task or are already installed on your vehicles.

The model is simple: we supply the equipment, connect it to the system and then support everything together for a monthly subscription. We make sure data keeps coming from every vehicle, and if a tracker goes silent or a sensor reads oddly, we see it before you do.

What you see in the system

• Where each vehicle is now and where it was over the day, week or month.
• Mileage and engine hours for each vehicle — for waybills and maintenance.
• How much fuel went in and how much was used, by sensor and by receipt.
• Where consumption is above the norm — by vehicle, driver and site.
• Idle time and off-shift trips — when a vehicle moved but should not have.
• When maintenance is due — hours are counted by the tracker, not taken on someone's word.

Tracker and sensor data is linked to the rest of parkoERP: waybills, timesheets, payroll and repairs. So there is no need for a separate tracking service whose figures someone copies into a spreadsheet.

What the AI does

• Spots fuel drains. A sharp drop in level with the engine off and no refuelling is an event for review.
• Watches consumption. It compares actual consumption with each vehicle's norm and notices where it grows week after week.
• Alerts the mechanic. The person in charge gets a notification right away, with the vehicle, place and time.
• Reads fuel receipts. The driver takes a photo of the receipt, the AI pulls out the litres, date and station and checks them against the sensor.

The AI shows the deviation; a person finds out the cause. It may be a difficult stretch of road, a fault, a sensor error or a real drain. We do not promise savings figures in advance — they depend on your fleet and on how fuel is tracked today.

What the work includes

1. Fleet review. We look at your vehicles, which of them need a fuel sensor and how refuellings and waybills are recorded now.
2. Equipment selection. A tracker and sensor for each type of vehicle and tank.
3. Installation and calibration. We install trackers and sensors, calibrate tanks and check that data comes through.
4. System setup. We migrate your vehicle and staff lists, set consumption norms, roles and notification rules.
5. Training. Mechanic, dispatcher and manager — each on their own screen.
6. Support. We look after the equipment and the system, answer questions and change the rules when your fleet changes.

Connecting equipment to your records is part of our "Connect" service — the same way we connect 1C, banks and messengers.

Who it is for

Construction and road companies, carriers, quarries, agricultural businesses — anyone whose machines work far from the office and whose fuel is a noticeable cost. Especially where consumption is counted today from receipts and waybills, and drains are known only from rumours.

What we need from you

• A list of vehicles — make, model, tank type, where they work.
• Access to the vehicles during installation — on a schedule, so work does not stop.
• Consumption norms, if you have them, and your current refuelling spreadsheets.
• Time from your mechanic and dispatcher for the review and training.

What the cost depends on

We quote a price after the review. It depends on:

• The number of vehicles and how many of them need a fuel sensor.
• Vehicle and tank types — they determine the equipment and installation.
• Data migration — reference lists, refuelling and repair history.
• Roles and notification rules — who sees what and who gets which alerts.
• Customisations for your records and integrations, with 1C for example.
• Support — equipment, system and help under one monthly subscription.

Where we work

The AI Lab office is at 110 Toktogul Street, Bishkek. We install equipment across Kyrgyzstan and set up and support the system remotely. Tell us what vehicles you run — send a request and we will suggest where to start.